QuickBooks

PreRequisite: Windows Basics. Students should have a good understanding of how to use Windows, and a computer in general. Students should also have a good understanding of accounting terms. In class, we will teach students how to use the QuickBooks software, however we will assume students understand basic accounting terminology, like Accounts Payable, General Ledger, and so on.

Class 1. Setting Up Your Company, QuickBooks Interview, Entering Company Information, Start of Fiscal Year, Choosing Tax Forms, Saving Your Company File, Chart of Accounts, Multi-User Considerations, Sales Tax & Tax Agencies, Choosing an Invoice Format, Employees & Payroll Information, Choosing your Start Date, Accounts, Setting up Income Accounts, Setting up Expense Accounts, Using SubAccounts, Items, Service Items, Non-Inventory Parts, Other Charges, Inventory Parts, Opening Balances, Customers With Balances, Vendors You Have Balances With, Bank Account Balances, Credit Card Balances, Other Accounts With Balances, QuickBooks Navigator, Company, Customers, Vendors, Employees, Banking, Other Sections, Customer Information, Editing Customer Details, Adding New Customers, Using Customer:Job Designations, Custom Fields, Adding Notes, Items & Services, Editing Items & Services, Adding New Items, Inventory Parts & Details, Sales Tax Items, Other Information, Adding Employees, Setting Up Vendors, Other Lists, Creating Orders, Creating Estimates, Adding Items, Turning Estimates into Invoices, Printing Invoices, Setting Up Your Lists, Chart of Accounts, Using Numbers (Preferences)

Class 2. Receiving Payments, Receiving a Payment, Applying Payments to Invoices, Applying Credits to Invoices, Handling Cash Sales, Making a Bank Deposit, Printing Deposit Slips, Accounts Receivable, Configuring Finance Charges, Customers > Assess Finance Charges, Customers > Create Statements, Aging Reports, Accounts Payable, Entering Vendor Bills, Entering Purchase Orders, Receiving Inventory Items, Recording Bills for Received Items, Entering Items and Bills, Memorized Transactions, Memorized Groups, Paying Bills, Viewing Unpaid Bills, Choosing What to Pay, Selecting Bills to Pay, Entering, Payment Amounts, Applying Discounts, Printing Checks, Reports > Vendors > Sales Tax, Remitting Sales Tax, Bank Accounts, Non-sales Deposits, Transferring Funds, Voiding Checks, Petty Cash Account, Reconciling Accounts

Class 3. Payroll Processing, Employees > Set Up Payroll, Basic Payroll v. Deluxe Payroll Manually Calculating Payroll Taxes, Payroll Setup Interview, Pay Employees & Liabilities, Process Payroll Forms (940, 941), Process W2, Tracking Inventory, Adding Inventory Items (Review), Creating Sub-Items, Setting Items Inactive, Inventory Reports, Physical Inventory Worksheet, Vendors > Adjust Qty On Hand, 6900: Inventory Adjustment Account, Budgeting, Company > Set Up Budgets, Select Account (i.e. Sales), Enter budget amount for first month, Click Fill Down ($ or %), Reports > Budget, Journal Entries, Banking > Make Journal Entry, Enter Account, Amount, Name, Enter Offsetting Transaction, GL Reports, Reports > Accountant & Taxes, Trial Balance, Reports > Company & Financial, Balance Sheet, Profit & Loss Statement, File > Accountants Review Copy, Time & Billing, Edit > Preferences > Time Tracking, Configure Work Week, Employee Record > Use Time Data, Employees > Time Tracking, Single Activity Form, Weekly Timesheets, Reports (Reports > Jobs & Time), Creating Invoices, Customizing Reports, Form Template Box on an Invoice, Click NEW for a New Template, Select Fields, Use a Logo, Layout Designer, Customizing QuickBooks, Company > Set Up Users, Backing Up Your Data, Other Preferences (Edit > Prefs), Year-End Procedures, 1099 Forms (Reports > Vendors), Setting a Closing Date